5 Tips for Choosing the Location of Your Corporate Event
Event Company: When planning any event, even a corporate event, whether it is small or large, it can be a very long and stressful job. Creating a guest list, hiring entertainment and finding the perfect caterers are just a few of the stages that go into creating your event.
Knowing where to start can be tricky, so here are some tips to follow when finding your perfect venue for corporate events.
Whilst these are crucial steps to host a successful event, the first step should be to find the ultimate venue. To find your perfect venue for any type of corporate event requires a lot of thought, plenty of research must go into it to ensure that everything about the venue fits your criteria.
It is not to find your perfect venue and choose that immediately, many aspects must be considered before finalising your event space. From ensuring the venue has the correct equipment to ensuring the venue fits the theme/tone of the evening, as these can all determine the success of the evening and also help create company reputations.
The venue of an event is the first thing your guests will see when they arrive at the event, therefore it needs to set the mood and create the perfect atmosphere.
1. Make a List.
To begin this planning process, the first stage should be to brain storm a list of ideas of what you hope to gain from this event company event. By doing this you will then be able to decide what you can do at this event, in order to get you and your company a step closer in achieving these goals.
This could include technical equipment such as projectors for slide shows or videos. Other aspects which should be considered are Wi-Fi, stages and enough floor space.
During your search for your perfect corporate event venue, it is worth asking fellow employees or individuals who have attended corporate events in the past – by carrying out this stage during your planning, you could eliminate a lot of precious time, which could be spent on other stages of your preparation.
However, there are many different types of corporate events, from drinks receptions to conferences, so make sure to be specific when asking about the corporate event company events which have been attended, as they may have been suitable for a corporate event which is completely different to yours.
Particularly with corporate events, guests are likely to be coming from far away destinations – therefore, the location of your venue is crucial. Key aspects to consider are: how far away the venue is from the airport or train stations and how easy it is to park at the venue. If the location of the venue is not near such aspects, it would be best to reconsider your choice of event company event venue, as it is likely to discourage guests from attending.
It is also important to ensure there are nearby hotels for these guests. Moreover, make sure you have knowledge on the best way for people to get to this venue, for instance what transport to use and what roads to avoid or use – this will help your guests to be on time.
Capacity is one of the most important factors to consider when finding your perfect venue. Hiring out a venue which is too small creates a very uncomfortable atmosphere and ultimately an unsuccessful event as the guests are not pleased – this could also be damaging for your company’s reputation.
In addition, having a venue that has a capacity much greater than the number of guests invited can be equally as uncomfortable and awkward for guests when they are making conversation with new individuals.
Along with this, when determining the capacity limit for your event company event venue, remember to take into consideration any decorations which may take up a lot of room – corporate events such as exhibitions which require a lot of floor space to ensure stalls and guests can fit into the venue space comfortably.
5. Ambiance of the Venue.
As mentioned before, setting the tone properly can go a long way and set the mood for the rest of the evening. It could be useful to visit the venues before making a final decision – this way you can get a feel for the venue and see if it will be in key with the event company event.
For example, if your corporate event is elegant and very high-end, then it is important to not choose a venue which is the complete opposite of the event theme.
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